When it comes to invoice submission, we know that buyers and suppliers have varying preferences. We designed our payables solution with the flexibility to support multiple invoice submission formats, which means we can work with your existing process or help you optimize your invoice receipt and indexing. Once invoices are uploaded into NexusPayables, images of these documents are available for reporting and can be integrated back into any GL or accounting system. Supported submission formats include e-mail, electronic submission via our supplier portal (NexusConnect), electronic invoice data receipt (E-Invoice), and self-scanning. If you prefer to outsource all invoice receipt and processing, we also offer our BPO Services Bureau option.
NexusConnect – Supplier Portal – NexusConnect allows suppliers to easily submit electronic invoices via a secure website. Suppliers can then view real time invoice status and payment information, which dramatically reduces the time your AP Department spends responding to supplier calls and emails. NexusConnect is free of charge for your suppliers. Click here to learn more >
E-Invoice – Invoice Data Receipt – Electronic submission is the most efficient and cost-effective way to receive invoices from suppliers. E-Invoice makes it easy for large organizations to receive and process electronic invoices, and eliminates the need for paper handling and processing. This is typically attractive to larger suppliers that have the technical capabilities to provide E-Invoice submission.
Self Scan – In-House Scanning – Self-scanning allows your organization to digitize paper invoices that arrive at your offices. Invoices can be scanned and indexed into NexusPayables where they’re then automatically routed for PO matching and approval.
BPO – Invoice Receipt and Processing Service Bureau – BPO allows you to outsource your entire supplier invoice mail receipt, scanning, and indexing function to Nexus. BPO is a full-service, SSAE 16 Type II certified processing center that acts as your accounts payable (AP) mailroom. Our team receives invoices on your behalf via email and/or a dedicated lockbox. We utilize Optical Character Recognition (OCR) to scan these invoices and then index them into NexusPayables for you.