Process Thousands of Invoices a Month as Easily as a Few

Real estate companies receive piles of invoices a month, each requiring different levels of attention and approval. With Nexus AP automation, you’ll keep all your safeguards, but shorten the amount of time needed to process your invoices for payment or rejection. It’s all done electronically.

Speed up invoice processing with Nexus AP automation, without losing the control you need.

Automate Invoicing from Receipt to Approval

Once invoices are entered into the Nexus Platform, users just select the appropriate code from a pre-populated, custom list. The invoices are then automatically routed to one or many approvers, based on your configured workflows. After approval, invoices can be sent directly to your accounting system for payment. You’ll never lose visibility with Nexus invoice automation.

Automation makes invoice processing less time and labor intensive.

Accept Invoices Through Multiple Channels

Suppliers can submit invoices via:

Secure Supplier Portal – Suppliers upload their invoices into NexusConnect for indexing and delivery to the client.

E-Invoice – Supplier sends invoices via API to the Nexus Platform

Email/Lockbox – Suppliers can email or snail mail their invoices to a secure lockbox. A dedicated BPO team scans these invoices and then indexes them into the Nexus platform.

Clients can upload invoices to the Nexus platform or create them on the fly.

You can ingest invoices via multiple methods- making it easier for both you and your suppliers.
You can ingest invoices via multiple methods- making it easier for both you and your suppliers.

Simplify Utility Expenditures Across Your Portfolio

Automatically collect and process the utility data for all your properties – and pay each bill on or before their due date – so you never have to worry about late fees or service interruption. You can also track and report on cost and consumption data, helping you identify trends, anticipate budget variances, and drive savings.

Keep Your Approval Structure, No Matter How Complex

Have multiple approvers for high-dollar purchases? Or approvers in different offices or regions? Or unique combinations of approval requirements? With Nexus, any workflow configuration is possible. Best of all, no custom code is needed. A business analyst that knows your business requirements can quickly and easily build approval workflows. Change is easy, as well.

Set up approval workflows based on:

  • Invoice amount
  • Required approvers
  • GL code
  • Over-budget amount
  • Job code
  • Contract
Provide every stakeholder with visibility into where each invoice stands.

Increase Visibility

Add More Eyes – Enable multiple individuals to simultaneously review invoices and add comments. Plus view reports comparing invoices against budget. Also, see approval bottlenecks.

Use Audit Trails – View the electronic footprint for every step.

View and Approve Invoices from the Field – With the NexusPayables On The Go application, view, approve, and reject invoices away from your desk

Boost Accuracy with Invoice Automation

Flip Purchase Orders to Invoices

With a few clicks, convert purchase orders into invoices using line items drawn directly from the PO

Allocate Costs to GL Codes & Properties

Easily split invoices into many line items with one predefined split activity

Compare Against Receipts

Automatically validate invoices with two and three-way matching against POs and receipts

Reduce Errors & Exceptions

Automatically catch errors with automated processes