Centralize Procurement
Embed vendor catalogs into your AP Automation solution, letting team members purchase supplies at your pre-negotiated rates and within the guardrails you set.
Process Invoices Faster and Gain More Control
Receive, index, route, approve, and store your invoices in one place. See every step of the process online. Get alerted if there are delays.
Lots of invoices, workflows, properties, and general ledgers? No problem. Bottomline's Invoice Automation is designed to handle all the complexities of real estate.
BENEFITS
Upgrade Every Part of the Invoice Process
Spend 50% Less Time on Invoice Capture*
Receive pre-coded invoices directly into your AP Automation solution, reducing data entry for your AP team. Vendors can submit invoices through email, eInvoice using APIs, or vendor portal.
Route Invoices Automatically for Approval(s)
Set up as many invoice approval workflows as you need and base them on any number of factors, like GL category, department, dollar amount, or a specific vendor.
Ensure the right approvers see the right invoices.
Approve Invoices with All the Context
Compare invoices to budgets, actuals, and vendor information, pulled in automatically from your GL. Reviewers can approve invoices with all the history and perspective they need.
Spend 40% less time on invoice approvals.*
Manage Invoices on the Go Through a Mobile App
Use the mobile app to review, approve, and reject invoices from anywhere.
Get Actionable Reporting on Invoices
Empower everyone from property managers to CFOs to view AP reports and evaluate invoice processing performance, cash flow, budget adherence, and more.
Pull bulk invoices into one file to share easily with shareholders or your bank.
Provide Invoice Status Online
Give every stakeholder visibility into invoice status—including vendors - so everyone can be on the same page. With no more back-and-forth, you can reduce time communicating with vendors by 75%.*
*Hobson & Company's Business Case for AP Automation for Real Estate
Pick the Modules You Need and Scale Easily with the Platform Built for Real Estate
The AP Automation for Real Estate solution adapts to your company as it grows. Add functionality at any time.
Create Electronic POs
Easily create electronic purchase orders and route them automatically for approval(s). Approvers can check POs against budget and actuals before they sign off.
Track Job Costs
Pull job cost data from your GL and incorporate it into your invoices and purchase orders. You'll always be in the know about where each project stands.
Transmit Invoice Data Directly to Your GL
Through integration, AP Automation for Real Estate automatically sends approved invoices and their images back to your GL, which remains the system of record.
AP Automation integrates with the top real estate property management systems/GLs.
Know Where You Stand
Get insights about how invoices compare to budget, how much you paid previously for the same product or service, and cost overruns. AP Automation for Real Estate automatically pulls in budget, vendor, and other data from your GL.
Protect Against Fraud
Match invoices to your electronic POs, which you can generate right within your AP Automation solution. Perform two-way and three-way matching (PO-to invoice-to receipt) to guard against fraudulent invoices and payments.
Set up digital access controls and ensure employees have the correct invoice permissions tailored to their roles.
Plus, use Audit Logs to see changes made to workflows, settings, user permissions, user group responsibilities, user information, and property setup. These can help you spot irregularities and unusual activity.
Other Solutions
Easily add on other Bottomline solutions to work even more efficiently and securely.
TESTIMONIALS
Feedback from Customers
