Shift from Manual to Electronic Invoice Processing
Electronic invoice processing for real estate needs to be different. Because real estate companies aren’t ingesting a few invoices a month and then routing them to a single approver. They are often processing thousands of invoices – from the one-person landscaping company to nationwide retailers – and then routing them to different approvers, and then one or more GLs for payment.
That’s where Nexus shines. Our electronic invoice processing addresses all of real estate’s complexities – enabling multi-family and commercial real estate companies to electronically process their invoices with complete visibility and confidence.
Nexus customers rave about their visibility into every step of the electronic invoice process.
Gain Complete Visibility From Invoice Receipt to Payment
View invoices status from the moment the invoice is received, though the coding and approval process, to when payment is made. Nexus provides visibility for all your users through every step of the invoice automation process.
E-Invoice – Supplier sends invoices via API to the Nexus platform
Email/Lockbox – Suppliers can email or snail mail their invoices to a secure lockbox. A dedicated BPO team scans these invoices and then indexes them into the Nexus platform.
Self-Scan – Scan the invoices you receive directly into the Nexus platform. Then, add a few details to the invoice record while the invoice displays on-screen.
Incorporate and Store Utility Information
Automatically collect and process the utility data for all your properties – and pay each bill on or before their due date – so you never have to worry about late fees or service interruption. You can also track and report on cost and consumption data, helping you identify trends, anticipate budget variances, and drive savings.
Keep Your Invoice Approval Structure, No Matter How Complex
Have multiple approvers for high-dollar purchases? Or approvers in different offices or regions? Or unique combinations of approval requirements? With Nexus electronic invoice processing, you can use your existing approval workflows. Best of all, no custom code is needed. A business analyst or system admin can easily configure and change approval workflows.
Set up approval workflows based on:
Add More Eyes – Enable multiple individuals to simultaneously review invoices and add comments. Plus view reports comparing invoices against budget. Also, see approval bottlenecks.
Use Audit Trails – View the electronic footprint for every step.
View and Approve Invoices from the Field – With the NexusPayables On The Go application, view, approve, and reject invoices away from your desk
Easily split invoices into many line items with one predefined split activity
Compare Against Receipts
Automatically validate invoices with two and three-way matching against POs and receipts
Reduce Errors & Exceptions
Automatically catch errors with automated processes
Provide Suppliers with 24/7 Visibility to Invoice Status
Bypass the calls about “Did you receive my invoice?”
Give suppliers access to the online portal, NexusConnect, where they can find invoice status with just a few clicks. In seconds, they can discover whether their invoice was submitted, approved, rejected, on-hold, voided or paid.
They can also upload their invoices in NexusConnect and send it to your NexusPayables account directly, where you can accept or return.