Centralize your invoice processing with NexusPayables. Scale easily.
At its core, NexusPayables is a centralized invoice repository where you can receive, digitize, index, route, and approve your invoices – all in one place. This AP automation software works seamlessly with your property management system(s), which always remains your system of record.
NexusPayables powers all of Nexus’s solutions: Vendor Payments, AP Automation, and Procure-to-Pay.
Simplify AP
Make auditing easier
Search invoices by date, vendor, amount and GL code. View who approved invoices and when. And, once an invoice is paid via NexusPayments, it's updated with remittance details.
Close the books faster
Close month-end and year-end faster and more accurately with access to real-time invoice status i.e., see which invoices are pending approval and which are submitted for payment. Also, identify bottlenecks fast.
Transmit invoice data to GL
Through integration, Nexus automatically sends approved invoices, along with their images, back to your GL, which remains the system of record. Nexus also pulls budgets and actuals from your GL.
Manage invoices your way
NexusPayables supports an unlimited number of invoice approval workflows that can be based on factors such as:
- GL Category
- MTD Budget Comparison
- YTD Budget Comparison
- Yearly Budget Comparison
- Department
- Specific Vendor
- Contract Code
- Job Code
- Property
Nexus will help you set up workflows so the right reviewers are approving invoices and have complete visibility on every step. You'll always know if invoices get bogged down in the process and where. Plus, you can easily change workflows as the business grows.
Empower employees to work more efficiently
Control who can touch, view, and process invoices – as well as manage purchase orders (with the Nexus PO module), make purchases (with the Nexus Catalog module), and pay vendors (with NexusPayments). NexusPayables is a role-based AP automation software.
Property managers
Allow them to easily check invoice and payment status. Plus, pull reports about property spend and other relevant topics.
Invoice approvers
Approvers manage and review invoices (and POs). Once approved, invoices and POs route automatically to the next reviewer (if required).
Catalog users
Enable authorized employees to purchase directly from embedded online supplier catalogs – with your pre-negotiated prices.
Adopt NexusPayables easily
NexusPayables is AP automation software that’s built for everyone, from property managers to CFOs. No accounting degree needed. Plus, there’s help right in the platform. And virtual training is also available.
Give suppliers multiple ways to submit invoices
Suppliers have various options for transmitting their invoices to your NexusPayables account. Many even provide guaranteed delivery.
eInvoice
Suppliers transmit bulk invoices to your NexusPayables account through API. Nexus generates an invoice image, if needed.
NexusConnect
Suppliers can use the leading self-service portal, NexusConnect, to upload, code, and submit invoices to you for near real-time delivery.
Nexus BPO service
Suppliers send invoices to Nexus via email or lockbox. Then, OCR extracts data and invoices are uploaded to your NexusPayables account.
Free your AP team from answering vendor calls
Enable suppliers with the NexusConnect self-service portal, where they can upload their invoices and then view invoice status online – approved, rejected, paid.
Property managers can access the same data in NexusPayables. With Nexus AP automation software, everyone will be armed with the same information.
spend 75% less time communicating with vendors
Based on interviews with Nexus customers
Pay easily and view original invoice
Add NexusPayments to pay invoices in just a few clicks.
Once invoices are approved and ready-to-pay, just batch them in your GL and send them through to NexusPayments. Then, Nexus will debit your bank accounts and pay your suppliers with secure electronic payment methods, including the widely accepted Nexus Virtual Card.
You’ll be able to track all payments online and see the associated invoice.
Manage invoices from our mobile app
Use Nexus’s electronic invoice processing software in conjunction with the OnTheGo mobile app.
With OnTheGo, you can:
- Review, approve & reject invoices
- Compare invoices to budget
- Search and view invoices, as well as forward to other approvers
- Add supporting documents, including pictures
Approve invoices anytime with the OnTheGo app.
Trying to log in to NexusPayables?
Each customer has their own instance of NexusPayables, with its own URL. Should you need help logging in, please contact your NexusPayables administrator and they can provide you with both your login URL and username.