E-POs provide greater accountability and visibility into spend. They also lessen the likelihood of errors.
Keep Track of Spend Without Paper
Create, manage, track, and approve electronic POs—all within your AP Automation for Real Estate solution.
Eliminate surprise purchases. Control spend. Get an audit trail for purchases.
BENEFITS
Shave Time Off the Procurement Process
Route POs to the Right Approvers
Enable team members to create an electronic PO effortlessly and route to the right stakeholders for quick sign off. Trigger special workflows if a purchase is over-budget or of a high-dollar amount.
Compare POs to Budget and Actuals
Compare actual spend against budget, which is imported directly from your accounting system. Let users provide context on budget overages right on the PO itself.
Flip Electronic PO to an Invoice
Once the goods and services are delivered, flip the PO into an invoice right within your solution. The vendor's name, price, quantity, and ordered items will be auto-populated into the new invoice. Choose which line items to include.
Keep Purchase Orders Open
Didn’t receive all the goods and services you ordered? No problem. Keep your PO open—and create an invoice just for the goods received. Include only the line items you want.
Mitigate Risk With Three-Way Matching
Set up your solution to automatically match an electronic PO to an invoice and a receipt, safeguarding your business against incorrect or fraudulent invoices.
Pull Comprehensive Purchase Order Reports
Pull reports specifically related to your electronic purchase orders. For example, monitor if individual line items in a PO have been released, received, canceled, and/or invoiced, track POs by vendor, and/or pull purchasing summary reports.
Save Time and Eliminate Errors
Cut down on errors and all the back-and-forth. Centralize every purchase request and use a standard format.
Use POs with Catalog for Greater Accountability
Embed your vendors’ online catalogs into your AP Automation solution. Then, select items from your catalogs, create electronic purchase orders, and route POs for approval(s). Everything happens within the same system—using your workflow rules, pre-negotiated pricing and discounts, and purchasing guidelines.
Protect Against Fraud
Match invoices to your electronic POs, which can be generated right within your AP Automation solution. Perform two-way and three-way matching (PO-to invoice-to receipt) to guard against fraudulent invoices and payments.
Set up digital access controls and ensure employees have the correct invoice permissions tailored to their roles.
Other Solutions
Easily add on these Bottomline solutions to work even more efficiently and securely.
TESTIMONIALS
What Our Customers Say
Frequently Asked Questions
What are the benefits of electronic POs (e-POs)?
How do e-POs work with two-way and three-way matching?
If you're interested in performing 2-way or 3-way matching to protect your organization from fraudulent invoices, e-POs can help. E-POs - offered as part of an AP automation platform - can be automatically checked against their corresponding invoices (for a 2-way match) or against their corresponding good receipts and invoices (for a 3-way match).
Is it difficult to implement e-POs if we don't already use them?
No. And you can always start small and require e-POs for just certain parts of your overall spend, such as for office supplies.
Can I have separate approval workflows for invoices and POs?
Yes, you can have distinct approval workflows for each. You can also set it up so that if an e-PO is approved, its corresponding invoice is automatically approved (if they are an exact match).
Do we need to use e-POs?
No. You can pick and choose which modules you need. Add on at any time.
