Control Procurement with Electronic POs
Create a fast, standardized, and transparent process to purchase goods and services using the Nexus AP automation platform.
Using the PO module, create electronic POs and then route them to approvers in seconds. Or, set up workflows that allow POs to be auto-approved, if they match certain criteria. With both, you gain complete control over the purchase process – and keep everything within the Nexus platform for visibility and tracking.
Create Electronic Purchase Orders
Build electronic purchase orders quickly, using custom templates, your online supplier catalogs, or create your own POs on the fly.
Route the POs for approval(s) – with just a click. Once you have the greenlight, deliver the POs to your suppliers, using the Nexus platform. It’s that simple.
Away from your desk? Approve, reject, and search Purchase Orders from your mobile device.
View Any Budget Variance Before Making Purchase
Thanks to integration with your accounting system, you’ll have near real-time visibility into how the purchase order affects your budget and actuals.
Keep any budget overage notes attached to the related purchase order
Your existing GL/ERP remains the system of record with Nexus purchase order automation.
Flip to an Invoice
Working with the Nexus Invoicing module, the PO can be seamlessly flipped into an invoice.
Data such as supplier, price, quantity, and items ordered will all be auto populated, and sent to your GL/ERP.
Create a Manual Invoice – Incorporate PO
Create an invoice manually and link to a PO. When you select the PO, line items are pulled into the invoice.
Keep a PO Open
Open a PO and convert it into an invoice. Select the line items to be paid by the invoice. Keep the PO open for outstanding goods/services.
Place an order with Catalog and convert that into a purchase order. Send PO to the supplier through the Nexus platform. Supplier sends invoice – linked to original PO.
View Your POs in One Glance
See open, rejected, and pending purchase orders with the click of a button.
Plus, search POs by supplier, keyword, or other filters.
Gain Efficiencies and Oversight
Reduce Errors and Fraud – Keep your staff accountable by requiring easy-to-use processes for making purchases.
Reign in Maverick Spend – Eliminate after-the-fact invoices and set up controls and workflows to make sure purchase orders follow procedures.
Align with Budgets – Stay within budgets or at least know when there are variances. Track delivered goods against purchase orders.
“Before using Nexus Purchase Orders and Catalog, the spending was maintained on a spreadsheet and there was no real workflow if you will. Now that’s built into the system so when somebody tries to order something, the system knows ‘OK, this person is either not allowed to order that or, if they do order or try to order that stuff, it’s going to go to the next level’, depending on what we’ve set within Nexus. I would really recommend to companies that aren’t using Purchase Orders and/or the Catalog, to use both. It’s a win-win.”
R.A. Snyder Properties